Photo courtesy of Ottawa Tourism

Publication Process Overview

1.   Prepare draft full paper(max. 8 pages) using one of the PHM conference paper templates

o    Microsoft Word Template

o    Latex Template, Bib Tex Template

2.   Add copyright notice to the bottom of the first page of your source document (see table for employer-specific information). If necessary, contact Alfred Stevens at for the appropriate copyright notice. Add the copyright notice to the bottom of the first page of your source document.

3.   Check your manuscript using IEEE PDF eXpress. PDF eXpress checks to make sure that your paper meets the formatting requirements for inclusion of your paper in the IEEE Xplore digital library. Detailed instructions are provided below.

o    Submit your paper to IEEE PDF eXpress using “37961XP” as the conference ID. New users will need to register for a free login. Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the same steps below, but should enter the same password that was used for previous conferences. Verify that your contact information is valid. 

§  Enter 37961XP for the conference ID, your email address, and choose a password (previous users – enter your password from previous conferences)

§  Continue to enter information as prompted

§  Click "submit"

§  For your paper click "Create New Title"

§  Enter PHM2016xy (where xy is the paper number, e.g., PHM2016005 for paper 005, PHM2016096 for paper 096, etc.).

§  Click "Submit File for Checking or Converting."

§  Click "Choose File." The simplest method for uploading your paper is as a Word file to allow PDF eXpress Plus to convert it. A pdf file is allowed also.

§  Click "Upload File"

§  Click "Continue"

o    You will receive an email informing you that the PDF eXpress check passed or failed.

§  If the paper failed the PDF eXpress check

1.   Log into PDF eXpress again

2.   Click on PDF Check Report

3.   Correct the errors and re-submit your paper per steps above

§  If paper passed the PDF eXpress check

1.   Log into PDF eXpress again

2.   Add the PHM number to the beginning file name shown (PDF eXpress will give the file a name that starts with "PID" in a format similar to "PID2890743.pdf." Add the “PHM2016xy” to the beginning of the file name (e.g. PHM201605-PID2890743).

o    Submit your checked paper to the Conference at https://phm2016.exordo.com

o    Support for using PDF eXpress can be found at the publication support center.

4.   Authors – Please Note: All full papers will go through a peer review process. Authors will be notified of the results of this peer review process and will be required to make any recommended changes to their full paper.

5.   After revising the full paper per reviewer’s feedback, please re-submit the final manuscript using the checklist below:

o    Finalize the technical content of the full paper and incorporate reviewer comments as needed.

o    Double-check (and if necessary, include) copyright information on the footer of the first page of the paper. See the table below for specific guidance. ). If necessary, contact Alfred Stevens for the appropriate copyright notice.

o    Re-check your final manuscript using IEEE PDF eXpress using the instructions above. Rename your final manuscript using the instructions above.

o    Submit your checked final manuscript to the Conference at https://phm2016.exordo.com

o    Submit copyright release using IEEE eCopyright (instructions forthcoming). If you have any questions about the copyright release, please contact astevens@ieee.org.

6.   Registration: Do not forget to register for the conference! Registration instructions are available at the “Registration” link.

 

Place one of the the following copyright notices into the footer of the first page of your paper:

Employer	Copyright Notice (Include in Footer of First Page)
United States government	U.S. Government work not protected by US copyright
Crown government (UK, Canada, and Australia)	978-1-5090-0382-2/16/$31.00 ©2016 Crown
European Union	978-1-5090-0382-2/16/$31.00 ©2016 European Union
All Others Not Included Above (Default)	978-1-5090-0382-2/16/$31.00 ©2016 IEEE

Important Dates

Extended Abstract Due	January 22, 2015
Notification of Acceptance	February 16, 2016
Draft Full Paper and Copyright Due	March 17, 2016
Reviewer Comments/Notification of Draft Paper Acceptance	April 9, 2016
Author Registration Deadline	April 15, 2016
Final Manuscript Due	May 1, 2016
Final Presentation Slides Due	June 13, 2016